Notarial Services

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

The American Citizen Services (ACS) Unit conducts notary services from Monday to Friday. We only notarize documents that will be used in the United States.  Please note that the embassy cannot certify or apostille any U.S. document for use in Venezuela or other countries.  Please see the U.S. Department of State website for instructions on how to certify a U.S. document for use overseas.

Important Information Regarding Notary Services

Diplomatic Community: As a courtesy to the diplomatic community, diplomats accredited to Venezuela may make their appointment by sending an email to ACSvenezuela@state.gov.

Power of Attorney: If you are signing a document as an attorney in fact (power of attorney), the document must state that a power of attorney is being used.  You must also submit the original, valid notarized power of attorney.  Affidavits must be signed personally by the affiant (the person whose name appears on the affidavit).

Witnesses: If you need someone to witness your signature on the document, you are responsible for bringing them to your appointment.  Witnesses must be 18 or older and may not be family members of the person signing the document.  Witnesses also need a valid, government-issued, photo ID.  Consular Section employees cannot act as witnesses.

Certified Copies: The Consular Section does NOT provide certified true copies of documents, except for IRS tax forms.  Persons requesting certified copies of their passport for the Form W-7 or Form W-8 must bring the completed form, an original valid passport, and a copy of the biographical information from their passport.

Using Official Venezuelan Documents in the United States: If you wish to use a Venezuelan public document, such as a birth certificate, marriage certificate, or school transcripts, etc., in the United States, you must obtain an “apostille” from the Venezuelan Foreign Ministry.

Requesting a Notary Service

U.S. Embassy in Caracas: U.S. Citizens and Non-U.S. citizens must schedule a no-fee appointment using our website.  The consular officer will only notarize a maximum of three (3) signatures per appointment.  If you need more than three (3) signatures you must set up the corresponding additional appointments via the website. (For example, if you need a total of five (5) signatures notarized, please schedule two appointments.)  The ACS Unit cannot offer exceptions. If you have an emergency and did not schedule the appropriate number of appointments, please email ACSvenezuela@state.gov.

U.S. Consular Agency in Maracaibo: Please see our page on the Consular Agency to learn more about the services that are offered in Maracaibo.

All persons signing the document must understand what the document says.  The consular officer cannot explain the document to you.  The embassy will not fill out ANY portion of your document for you nor is it responsible for any improperly filled out documents.  You must fill it out completely and you must know the details the document must contain.  If you find you need to make corrections to your document which requires another notary signature, you must make an appointment and pay to have the Consular Officer sign your document again.  All notary services are non-refundable.

If you intend to sign the document, you must present valid, government-issued, photo identification, such as a current passport or laminated “cédula.”  The name on the ID must match the name on the documents.

If you intend to sign on behalf of a corporate entity, in addition to the personal identification required, you must also present the original company’s articles of incorporation or corporate registration showing the signer’s corporate title or role.

Present your documents to the consular cashier at the time of your appointment. Persons arriving to the embassy for notary services an hour late, will not be granted access.

Review the embassy Access and Security page.

The fee for each notary seal and signature is US$50.00.  All notary fees must be paid in cash in U.S. dollars or with a U.S. credit card at the embassy on the day of your appointments. All fees are non-refundable.